This Privacy Policy explains how SHINE IN ASIA AUDIO SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ (Shine in Asia Sp. z o.o.) (“we,” “us,” or “our”), collects, uses, stores, and protects your personal information when you visit our website, engage our consulting services, or interact with us.
1. Who We Are
Shine in Asia Sp. z o.o. is a Poland-based consulting company (NIP: 7011090016).
Registered address:
UL. KRUCZA 16/22
00-526 WARSZAWA, POLAND
2. Information We Collect
We may collect and process the following types of information:
- Contact Information: name, email address, phone number.
- Business Details: company name, size, services, preferences.
- Communications: meeting notes, call summaries, email exchanges.
- Behavioral Data: website usage, responses to campaigns, engagement with our materials.
- Technical Data: IP address, browser/device information, cookies.
- Payment Info: processed securely via third-party providers (e.g., Stripe).
We do not knowingly collect or process personal data of individuals under 16 years old. Our services are intended for adults acting on behalf of a business or organisation.
3. How We Use Your Data
We use your information to:
- Deliver consulting services as agreed in proposals and contracts.
- Communicate with you regarding projects, updates, and invoices.
- Provide tailored recommendations, workshops, and support.
- Send marketing materials and service updates where consent has been given.
- Analyse engagement and improve our services.
- Fulfil legal obligations and protect our rights.
4. Legal Basis for Processing
We rely on different legal bases to process personal data, including:
- Consent (e.g., newsletter opt-ins).
- Performance of a contract (e.g., delivering consulting services).
- Legitimate interests (e.g., improving services, preventing fraud).
- Legal obligations (e.g., tax and accounting compliance).
We comply with GDPR (EU), CCPA (California), PIPEDA (Canada), and other relevant laws.
5. Cookies & Tracking Technologies
We use cookies and similar technologies to:
- Analyse website traffic (e.g., Google Analytics).
- Improve performance and conversion.
- Support advertising and remarketing campaigns (e.g., Meta Pixel).
You can control or disable cookies through your browser settings.
6. Third-Party Services We Use
We may share data with trusted partners strictly to deliver our services, such as:
- Payment processors (e.g., Stripe).
- Advertising platforms (e.g., Meta, Google).
- Analytics tools (e.g., Google Analytics).
- Email communication tools (e.g., Mailchimp, Gmail).
All partners are expected to meet data protection and security standards.
7. Where Your Data Is Stored
Your data is stored securely using reputable cloud and IT service providers. Safeguards include:
- Two-factor authentication (2FA) for internal accounts.
- Role-based access control.
- Encrypted connections (HTTPS/TLS) and secure data storage.
8. Role as a Data Processor (Client Projects)
In some cases, we process personal data on behalf of our clients (e.g., their leads or customer data used in consulting projects). In these cases, Shine in Asia Sp. z o.o. acts as a data processor, while the client remains the data controller. We process such data only as instructed and never for our own purposes.
9. International Data Transfers
We may process and store personal data in the European Union and, where necessary, outside the EEA. For transfers outside the EEA, we rely on appropriate safeguards such as Standard Contractual Clauses to ensure compliance with data protection laws.
10. We Do Not Sell Your Data
We do not sell your personal data. Information may be shared only with service providers necessary for delivering our consulting services.
11. U.S. State Privacy Laws
If you are based in the United States, you may have additional rights under state privacy laws (e.g., California CCPA). We will make reasonable efforts to honour applicable rights.
12. Automated Decision-Making
We do not use automated decision-making or profiling that produces legal or significant effects. Where we provide recommendations using analytics, these are always subject to human review.
13. Your Rights
You have the right to:
- Access the personal data we hold about you.
- Correct inaccurate or incomplete data.
- Request deletion of your personal data.
- Withdraw consent to processing.
- Opt out of communications.
- File a complaint with a data protection authority.
To exercise your rights, contact us at info@shineinasia.com.
14. Data Retention
We retain personal data only as long as necessary to:
- Deliver services and fulfil contracts.
- Comply with legal and tax obligations.
- Resolve disputes and enforce agreements.
Data may be anonymised and retained for analytics or security purposes.
15. Security Measures
We take the protection of your information seriously. Measures include:
- Encrypted transmission protocols (TLS/HTTPS).
- Access controls and staff training.
- Regular security reviews and updates.
- Two-factor authentication for administrative accounts.
No system is completely immune to risk, but we apply industry-standard safeguards.
16. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be published here with a new “Last Updated” date.
17. Contact Us
For questions or concerns, please contact:
SHINE IN ASIA AUDIO SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ (Shine in Asia Sp. z o.o.)
UL. KRUCZA 16/22
00-526 WARSZAWA, POLAND
NIP: 7011090016
Email: info@shineinasia.com